Background

The Town of Kennebunk recognized the need to conduct a Facilities Assessment and Masterplan in 2019, during the course of evaluating the need for improvements to the Public Services facility, located at 36 Sea Road. 

This study was intended to provide town leaders and policy makers with a clearer understanding of the current state of certain facilities as well as future needs, and provide information and data which would allow for prioritization and planning. In January 2020 a proposal to conduct a Facilities Assessment & Masterplan was included as a project during the budget process. 

On September 21, 2020, the Town of Kennebunk issued a Request for Qualifications (PDF) for a Facilities Assessment and Masterplan project for Town owned facilities as well as the Kennebunk Free Library, which receives a significant amount of funding through Kennebunk's municipal budget. Bids were accpeted until 2:30PM, October 7, 2020. 

A five member Selection Committee was created consisting of three Town Staff and two members of the public. Seven submittals were received in response to the RFQ, which utilized a qualifications based approach to reviewing and selecting candidates. The committee conducted virtual interviews with all seven of the teams that submitted qualifications packages on October 21 and 22, 2020. It was the unanimous recommendation of the Selection Committee to select Lavallee Brensinger Architects to conduct the Facilities Assessment and Masterplan. 

On November 10, 2020, the Kennebunk Select Board unanimously voted to award the bid for Architectural/Engineering Services for the Facilities Assessment & Masterplan to Lavallee Brensinger Architects of Manchester, NH in the amount of $94,160.00. 

The scope of services for the project included the following steps in the process: 

• Study kick-off meeting with all key stakeholders
• Visit each site to document existing conditions with team of architects and engineers 
• Prepare an Existing Conditions Report for each facility, including a prioritized list of recommended repairs, deferred maintenance, and code/life safety items with associated conceptual level budgets 
• Prepare Space Program/Space Needs with a 2035 projection utilizing space needs forms and meetings with key stake holders for each facility 
• Prepare a high-level Operational Analysis for the Police and Fire Department facilities 
• Prepare a conceptual level site, building diagrams and block plans incorporating the needs identified in the Space Programming Phase 
• Prepare 3D massing diagrams for proposed new buildings and additions – Public Safety Building and West K Fire Sub-station 
• Prepare a conceptual level Basis of Design for the Public Safety Building, Town Hall/Recreation Department, and West K Fire Substation 
• Prepare a conceptual level Construction Cost Budget for the Public Safety Building, Town Hall/Recreation Department, and West K Fire Substation 
• Provide a compiled final report incorporating the items noted above 
• Present the final report to the Town Select Board and key stake holders